What HOA Software Actually Costs

Published August 15, 2026 · Version 1.0 · 30 vendors, each price read at the vendor’s own page between 2026-08-06 and 2026-08-15 · Free CSV and JSON, CC BY 4.0

A volunteer board trying to budget for software runs into a problem that has nothing to do with money: most vendors in this market will not tell you the price. You can read a feature list, book a demo, and fill in a form, but you cannot put a number in next year’s budget without talking to a salesperson first.

We track vendor pricing anyway, because our comparison pages need it. This page publishes that tracking as an open dataset: for each of 30 vendors serving HOA and condo associations, whether the vendor publishes a price for its own service, what it publishes, the model it charges on, and the date we last read it at the vendor’s own page. Every figure is first-party. Nothing here is copied from a review aggregator.

Download the data

Both files carry the same 30 records and the same field definitions. Reuse them anywhere with attribution to CommonKeel (CC BY 4.0). If you republish a figure, please carry its price_verified_date with it — a price without a date is the problem this dataset exists to fix.

Download CSV (30 rows)   Download JSON (with methodology)

The finding a board should care about most

Price disclosure in this market is not random. It tracks almost exactly with who the vendor is built to sell to.

We rate every vendor 1–5 on fit for a self-managed board, where 5 means the product is built for exactly that buyer and 1 means it is sold to management companies and effectively not purchasable by a volunteer board. Sorted that way:

All 4 vendors we rate a 1 publish nothing at all. Not one figure between them: AppFolio, CINC Systems, ClickPay (RealPage), Vantaca. That is a coherent commercial decision on their part — they sell multi-year contracts to portfolio managers through a sales team, and a published rate card would only anchor a negotiation. But it means that for a self-managed board, an unpublished price is a reliable signal that you are not the customer, and it is usually cheaper to learn that here than three weeks into a demo cycle.

The mirror image also holds. Among the 17 vendors we rate 4 or 5 — the ones a small association could plausibly buy — 8 publish a full ladder and only 4 publish nothing. Vendors that want volunteer treasurers as customers mostly behave like it, because a volunteer treasurer cannot get budget approval for a number they do not have.

What a 100-unit association would actually pay

Published prices are hard to compare because vendors charge on different units: per door, per band, per seat, per property, flat. So we normalised them. This arithmetic is ours, not the vendors’, and it uses only figures each vendor publishes.

For a 100-unit association, monthly, at each vendor’s published rate:

The spread is roughly six to one: $33.25 a month at the bottom to $199 at the top, or $0.28 to $1.99 per unit per month, for products a 100-unit board would genuinely shortlist against each other. That range is the single most useful thing on this page. It is also why “how much does HOA software cost” has no one answer — the honest answer is between about $400 and $2,400 a year for 100 units, and the shape of the charge matters as much as the number.

Two structural details worth knowing before you compare:

• Band pricing makes your per-unit cost fall as you grow, then jump. Condo Control charges $135/mo for anything from 100 to 199 units. That is $1.35/unit at 100 units and $0.68/unit at 199 — then it resets to $1.35 the moment you cross 200. If your association sits just above a band floor, you are paying the worst rate in that band.
• Per-unit pricing does the opposite: it never gets cheaper. Vinteum at $0.99/unit costs the same per door at 40 units as at 400. For a very small association that is a bargain; for a large one it eventually loses to a flat fee.

One product is priced this way but is not an HOA product. DoorLoop, a rental property-management platform, publishes a unit-count calculator that computes to $209/mo (Pro) or $319/mo (Premium) at 100 units — measured by us on August 15, 2026 by operating the control on the vendor’s own pricing page. We keep it out of the table above because a rental-PM platform is a different product from an association platform, and mixing them would flatter the range. It is in the dataset with the same figures.

A note on countdown banners. DoorLoop’s pricing page carries an “Offer ends Friday” deadline. We have now recorded three different dates on that same banner — July 31, November 7, and August 21 — across three reads. It is a rolling deadline, not a real one. No board should let one compress a software decision.

How we read a price

What the classifications mean

• Full — every standard recurring tier carries a dollar figure at every published size band, excluding an uncapped “enterprise / contact us” top band.
• Partial — some figures published, but at least one standard purchasable tier is a “from”, a “starting at”, a stated minimum, or a quote.
• None — no dollar figure anywhere for the vendor’s own service.

The separate fees column is tracked apart from the subscription because it is where budgets actually break. A vendor can publish a clean $99/mo and still bill you transaction fees on every ACH payment, a one-time setup fee, and per-module add-ons. Of the 30 vendors here, 7 publish their separate fees as dollar figures, 11 bill separate fees without publishing them, and 5 publish some.

The full dataset

Sorted by self-managed fit, then vendor name. The same 30 rows are in the CSV and JSON above — this table is generated from those files, so it cannot drift from them.

Known limits

• Disclosure classification is CommonKeel's editorial judgment, applied by the published rule; the vendors were not asked to confirm it.
• 'NONE' means the vendor publishes no price, not that the vendor is expensive.
• Published prices are list prices. Negotiated, promotional and volume pricing is not observable from a vendor page.
• Prices for a vendor can change the day after the verified date shown.
• The roster is 30 vendors we track for our own comparison work, not a census of the market. It is weighted toward products a small self-managed association could plausibly use.
• “Fit” is our judgment, published in full at our methodology page, not a vendor claim.

Citing and reusing this

Licensed CC BY 4.0. Suggested citation:

CommonKeel (2026). HOA Software Pricing Transparency Dataset v1.0. commonkeel.com/research/hoa-software-pricing-dataset/

If you are a journalist, attorney, CPA, reserve specialist or CAI chapter writing for boards, you are welcome to reproduce any figure with attribution and its verified date. If you spot a price we have wrong or stale, tell us — corrections are published, dated, and credited.

Next steps for a board

• Working out whether to buy at all: answer six questions and get a reasoned shortlist, including an honest “stay on spreadsheets” outcome.
• Comparing named products: our scored comparison of HOA software for self-managed boards.
• Budgeting for it: what each product costs, product by product.
• Deciding whether software is even the right spend: self-managed vs. management company, costed out.