What HOA Software Actually Costs
Last verified: September 6, 2026 · See updates
A volunteer board trying to budget for software runs into a problem that has nothing to do with money: most vendors in this market will not tell you the price. You can read a feature list, book a demo, and fill in a form, but you cannot put a number in next year’s budget without talking to a salesperson first.
We track vendor pricing anyway, because our comparison pages need it. This page publishes that tracking as an open dataset: for each of 30 vendors serving HOA and condo associations, whether the vendor publishes a price for its own service, what it publishes, the model it charges on, and the date we last read it at the vendor’s own page. Every figure is first-party. Nothing here is copied from a review aggregator.
The headline number: of 30 vendors, 11 publish no price at all for their own service. 11 publish a complete recurring price ladder. The remaining 8 publish something, but not enough to budget from, a “from” price, a stated minimum, or one tier out of several.
One insurance row is Partial rather than None, and the eligibility condition matters. Ian H. Graham Insurance publishes no premium for its D&O program, which remains quote-only through a licensed broker. Its Crime & Fidelity page, however, links four bindable Crime Quote PDFs carrying flat annual premiums: $287 / $366 / $388 / $490 in most states and $364 / $463 / $495 / $623 in Florida and New York, at $100,000 and $200,000 per-loss limits with a $1,000 deductible. Each PDF offers the quote only to the vendor’s existing D&O policyholders whose associations have had no losses in three years, are professionally managed, and have fewer than five individuals authorised to handle funds. A self-managed association without professional management does not qualify for these rates as published, so treat them as add-on rates for existing policyholders rather than as an open-market price. Read at source, 2026-08-30.
Download the data
Both files carry the same 30 records and the same field definitions. Reuse them anywhere with attribution to CommonKeel (CC BY 4.0). If you republish a figure, please carry its price_verified_date with it; a price without a date is the problem this dataset exists to fix.
Download CSV (30 rows) Download JSON (with methodology)
The finding a board should care about most
Price disclosure in this market is not random. It tracks almost exactly with who the vendor is built to sell to.
We rate every vendor 1–5 on fit for a self-managed board, where 5 means the product is built for exactly that buyer and 1 means it is sold to management companies and effectively not purchasable by a volunteer board. Sorted that way:
| Self-managed fit | Vendors | Publish a full ladder | Publish partially | Publish nothing |
|---|---|---|---|---|
| 5: built for self-managed boards | 7 | 4 | 2 | 1 |
| 4 | 10 | 4 | 4 | 2 |
| 3 | 4 | 2 | 0 | 2 |
| 2 | 5 | 1 | 2 | 2 |
| 1: sold to management companies | 4 | 0 | 0 | 4 |
All 4 vendors we rate a 1 show a reader nothing at all. AppFolio, CINC Systems, ClickPay (RealPage) and Vantaca: not one price between them. That is a coherent commercial decision on their part; they sell multi-year contracts to portfolio managers through a sales team, and a published rate card would only anchor a negotiation. But it means that for a self-managed board, a price you cannot see is a reliable signal that you are not the customer, and it is usually cheaper to learn that here than three weeks into a demo cycle.
One nuance on AppFolio. Its pricing page publishes eight prices in structured data, a single application/ld+json block whose Offer entries include AppFolio Property Manager for Community Associations: $0.80 per unit/month and Plus: $0.85 per unit/month. No visitor sees these; a walk over every text node in the rendered page returns no price at all, so search engines and AI assistants are the only readers. We still classify AppFolio as publishing None, because our rule asks what a reader is shown. Treat $0.80 per unit per month as AppFolio’s own machine-readable figure for the community-association product, not as a quote: the same page attaches an unstated minimum spend and a 50-unit minimum, so the smallest associations cannot reach it. Read at source, 2026-08-19.
ROI calculators are not prices. CINC Systems publishes an ungated ROI calculator at /roi-calculator that renders eight dollar figures to any visitor before asking for a name. Every one is a projected labour-value saving, and the vendor’s own footnote says they are “not a quote, guarantee, or promise of savings, staffing changes, or financial results.” Vantaca runs the same play at calculator.vantaca.com. Neither tool publishes what the software costs. A calculator that will tell you what a product is worth to you, but not what it charges you, is a lead-capture instrument, and it belongs in the “None” column with the rest.
Structured data was checked for all 30 vendors. Every pricing page in this dataset was read with the same probes: a walk over every rendered text node, the raw served HTML, and every application/ld+json block parsed for price, lowPrice, highPrice and priceRange fields. Four vendors publish real prices in structured data: AppFolio (8 offers), TownSq (6), ReserveDeck (4) and Buildium (4, an AggregateOffer of $62 to $400 plus three Offer entries). For TownSq, ReserveDeck and Buildium those figures duplicate what the page already shows a reader. AppFolio is the only vendor of 30 whose prices exist solely in machine-readable form. Machine-readable prices can also disappear without the vendor changing what it charges: DoorLoop carried an AggregateOffer of $69 to $239 on 2026-08-20 and none on 2026-09-05, while its reader-visible prices were unchanged.
One limit of the disclosure rule, recorded rather than hidden. Buildium’s pricing page runs a working calculator that returns a specific monthly figure for any unit count (for example Growth at $252 at 100 units, $722 at 500 and $6,500 at 5,000, with Essential clamping at 150 units), and none of those figures exists in the served HTML; they are computed in the browser. Our row records only the “from $62 / $192 / $400” ladder, which is what the page states without interaction. That understates what Buildium actually publishes, and the 100-unit table below therefore does not use the calculator’s $252. Interactive pricing will be treated as one rule across all 30 vendors rather than by changing one row in isolation.
Disclosure stays a three-value judgment (Full, Partial, None) measured by what a reader is shown. A fourth class to describe a single vendor would make 29 rows carry a distinction that only one of them needs. AppFolio’s $0.80 per unit per month is deliberately not in the 100-unit table below: the structured data carries no minimum spend and no unit floor, while the page attaches both, so “$80.00 a month at 100 units” would be a number no association could actually buy.
The mirror image also holds. Among the 17 vendors we rate 4 or 5 (the ones a small association could plausibly buy), 8 publish a full ladder and only 3 publish nothing. Vendors that want volunteer treasurers as customers mostly behave like it, because a volunteer treasurer cannot get budget approval for a number they do not have.
What a 100-unit association would actually pay
Published prices are hard to compare because vendors charge on different units: per door, per band, per seat, per property, flat. So we normalised them. This arithmetic is ours, not the vendors’, and it uses only figures each vendor publishes.
For a 100-unit association, monthly, at each vendor’s published rate:
| Vendor | Plan | Published basis | Monthly at 100 units | Per unit |
|---|---|---|---|---|
| RunHOA | Single plan | $399/year flat, unlimited units | $33.25 | $0.33 |
| HOA Express | Inform | $28/mo at “up to 100 households”, billed monthly | $28.00 | $0.28 |
| HOA Express | Engage | $46/mo at “up to 100 households”, billed monthly | $46.00 | $0.46 |
| Neigbrs by Vinteum | Basic | $0.79/unit/mo | $79.00 | $0.79 |
| TownSq | Pro | $90/mo at “up to 300 units” | $90.00 | $0.90 |
| PayHOA | Single plan | $99/mo in the 51–100 unit band, billed yearly | $99.00 | $0.99 |
| Neigbrs by Vinteum | Standard | $0.99/unit/mo | $99.00 | $0.99 |
| Condo Control | Self-managed | $135/mo in the 100–199 unit band | $135.00 | $1.35 |
| TownSq | Advanced | $145/mo at “up to 300 units” | $145.00 | $1.45 |
| Neigbrs by Vinteum | Premium | $1.99/unit/mo | $199.00 | $1.99 |
The spread is roughly six to one: $33.25 a month at the bottom to $199 at the top, or $0.28 to $1.99 per unit per month, for products a 100-unit board would genuinely shortlist against each other. That range is the single most useful thing on this page. It is also why “how much does HOA software cost” has no one answer; the honest answer is between about $400 and $2,400 a year for 100 units, and the shape of the charge matters as much as the number.
Two structural details worth knowing before you compare:
- Band pricing makes your per-unit cost fall as you grow, then jump. Condo Control charges $135/mo for anything from 100 to 199 units. That is $1.35/unit at 100 units and $0.68/unit at 199, then it resets to $1.35 the moment you cross 200. If your association sits just above a band floor, you are paying the worst rate in that band.
- Per-unit pricing does the opposite: it never gets cheaper. Vinteum at $0.99/unit costs the same per door at 40 units as at 400. For a very small association that is a bargain; for a large one it eventually loses to a flat fee.
What we could not compute, and why that is the point. Five vendors publish something but not enough to place on that table: Buildium (“from $62/mo”), HOA Start (“from $39/mo”), HOALife (“starting at $199/mo”), Enumerate (a stated $500/mo minimum and nothing else), and ElectionBuddy (priced per election, not per month). A “from” price tells a board it can afford to start a conversation. It does not let anyone build a budget.
One product is priced this way but is not an HOA product. DoorLoop, a rental property-management platform, publishes a unit-count calculator that computes to $209/mo (Pro) or $319/mo (Premium) at 100 units, measured by us on August 15, 2026 by operating the control on the vendor’s own pricing page. We keep it out of the table above because a rental-PM platform is a different product from an association platform, and mixing them would flatter the range. It is in the dataset with the same figures.
A note on countdown banners. DoorLoop’s pricing page carries an “Offer ends Friday” deadline. The date is not stored; it is computed on each page load to be the upcoming Friday. The served document hard-codes the word “Friday” and fills in the date by script, which is why its un-executed fallback once named a Saturday as a Friday. Two lessons, one for boards and one for anyone checking a price: no board should let a manufactured countdown compress a software decision; and a page fetched without running its JavaScript can show you a date no visitor will ever see.
How we read a price
Every vendor page is read by four independent probes on every pass:
- Rendered visible text: what a reader actually sees on first paint.
- Raw HTML: catches figures held in script or in collapsed panels.
- A DOM query across interactive controls: toggles, sliders and tab panels are operated, and we record whether the figure they reveal is genuinely shown to a reader.
- A currency-agnostic search: any number bound to a billing period or unit (
90 / mo,0.79 per unit), whatever symbol sits beside it, or none. Some vendors (TownSq, for example) draw the currency symbol as an inline SVG glyph, and one omits the leading zero (Vinteum publishes$.79), so a dollar-sign-anchored search alone would miss prices that are plainly on screen.
A figure that no probe shows a reader is not a price. We have seen a raw scan return a dollar amount from a CSS comment about a competitor, and eleven figures that render nowhere on the page. We have also seen the reverse: a vendor whose rate card only appears after you move a selector, which a rendered-text read alone reported as a single entry price. Both failure modes are why the rule has more than one part, and the dataset records the date of the read so a stale figure is visible as stale rather than presented as current.
What the classifications mean
- Full: every standard recurring tier carries a dollar figure at every published size band, excluding an uncapped “enterprise / contact us” top band.
- Partial: some figures published, but at least one standard purchasable tier is a “from”, a “starting at”, a stated minimum, or a quote.
- None: no dollar figure anywhere for the vendor’s own service.
The separate fees column is tracked apart from the subscription because it is where budgets actually break. A vendor can publish a clean $99/mo and still bill you transaction fees on every ACH payment, a one-time setup fee, and per-module add-ons. Of the 30 vendors here, 7 publish their separate fees as dollar figures, 11 bill separate fees without publishing them, and 5 publish some.
The full dataset
Sorted by self-managed fit, then vendor name. The same 30 rows, with the same figures and read dates, are in the CSV and JSON above.
| Vendor | Fit | Publishes | Fees | Model | What the vendor publishes | Source & date read |
|---|---|---|---|---|---|---|
| Association Reserves reserve study provider (national) | 5 | Partial | n/a | fixed-price DIY products; studies by RFP | partially public: DIY Reserve Study Kit $499 flat (1-week delivery); uPlanIt $399/budget season (free with any professional study); professional Full/Update studies not public (RFP quote); their cost article states an average professional study at about 0.84% of annual budget. Terms: the DIY kit does not include revisions or access to uPlanIt; uPlanIt sales are final, but the $399 is creditable toward a professional service level before expiry; uPlanIt access is seasonal, running from study completion or subscription launch through the end of the client fiscal year plus three bonus months. | source 2026-08-28 |
| Community Financials HOA bookkeeping/financial management service | 5 | None | No | per door + usage fees, quote only | not public: per-door monthly base fee + usage fees (mailings; coupons; statements) + owner charge-backs (NSF; lender questionnaires; late letters); minimum service fee for small communities. Zero dollar figures published. | source 2026-08-16 |
| HOA Express HOA website builder and resident communication | 5 | Full | Partial | tiered by household count (slider) | Free plan (basic site; unlimited pages/storage; capped at 50 households; the tier is labeled Free with no dollar figure printed). Paid plans scale by household count via an on-page slider (0-1,000 in 25-unit bands, plus a dropdown to 10,000 in 100-unit bands). At 0-25 households: Inform $15/mo and Engage $21/mo billed yearly, or $17/mo and $24/mo billed monthly; yearly is advertised as save up to 14%. Sampled higher bands (monthly): up to 100 households Inform $28 / Engage $46; up to 600 Engage $77 (Inform not offered); up to 10,000 Engage $567. Inform is capped at 500 households. 30-day trial, no credit card; no setup fee; 30-day money-back guarantee. Mailed letters priced separately, described only as affordable (a claim, not a price). | source 2026-08-19 |
| HOA Start all-in-one HOA management / websites | 5 | Partial | Partial | tiered, 'from' price scaled by homes | starting points only: Professional from $39/mo; Premium from $49/mo; White-Glove from $149/mo (all billed annually; final price depends on number of homes - Request Pricing). Mobile app $500 one-time (lifetime) on Professional, included Premium+. Text bundles 1000/3000/10000 by tier. Discounts invited for multiple communities or multi-year. | source 2026-08-21 |
| PayHOA all-in-one HOA management (self-managed) | 5 | Full | Yes | tiered by unit band, flat monthly | single all-inclusive plan by unit count billed yearly (monthly in parens): 0-25 units $49/mo ($54); 26-50 $59 ($65); 51-100 $99 ($109); 101-150 $129 ($142); 151-200 $169 ($186); 201-300 $199 ($219); 301-400 $229 ($252); 401-500 $249 ($275); 500+ $0.55/unit/mo ($275 min). Usage: ACH $2.45; cards 3.5% + $0.50; USPS letter $1.25; bookkeeping from $199/mo; 1120-H from $399; 1099 $15. The lockbox fee once published ($2.50/payment) is no longer on the vendor page. | source 2026-09-06 |
| RunHOA all-in-one HOA management (budget) | 5 | Full | n/a | single flat annual fee, unlimited units | $399/year flat, all features, unlimited units and users. The vendor’s own page metadata dates the price to 2025-08-28, so it has stood for a year. | source 2026-08-30 |
| Text-Em-All mass texting + automated calling | 5 | Full | Yes | tiered by contact-group size + credits | Monthly by group size: 1-50 $19; 51-100 $39; 101-200 $69; 201-300 $99; 301-400 $119; 401-500 $139; 501-750 $199; 751-1000 $239; 1001-1500 $359; 1501-2000 $479; 2000-2500 $599; 2501+ see credits pricing. 3-5 msgs/week; 320-char limit; MMS +5 cents/recipient. Credits pay-as-you-go: 9 cents (400-999) down to 6 cents (50,000-99,999), the lowest published band; 100,000+ is contact us; a community buying 1,000-5,000 credits pays 8-8.5 cents. (The “as low as 5 cents” line on the plan-comparison row matches no band in the vendor’s own table.) 1 credit = one 160-char text or 30-sec voice message; credits never expire. Free Starter account with 25 credits (mass texting requires upgrade). Vendor states no added carrier surcharges or fees. | source 2026-08-30 |
| Condo Control all-in-one condo/HOA management | 4 | Partial | No | tiered by unit band, flat monthly | Five self-managed bands published, visible after moving the unit-band selector with the Self-Managed toggle active: 0-99 units $67.50/mo (labelled “Starting price for under 50 units”); 100-199 $135; 200-299 $270; 300-399 $405; 400-499 $540; 500+ Enterprise, Contact Sales, no figure. No 50-99 band exists. The Management Company view publishes no dollar figure at all. Not published: any add-on price (e-voting, virtual AGM, violations, website, accounting integration are all billed on top) and any per-tier rate for Standard/Modern/Premium Living. Our arithmetic, not the vendor’s: every band equals $1.35/unit/month at the band floor, so per-unit cost falls within a band and resets at each boundary. Corrected Aug 14, 2026; see updates. | source 2026-08-23 |
| ElectionBuddy online voting/elections (HOA vertical) | 4 | Partial | Yes | pay per election / per meeting by voter count | pay-per-use. MeetingVote per meeting: Free $0 (up to 20 voters, 5 motions); Plus $197 (up to 75, 20 motions); Premium $397 (up to 350, 30 motions); Professional from $797. The vendor’s two pages disagree on what $797 buys: /pricing/ says 20,000 voters and unlimited motions; /pricing-professional-meetings/ says 351-500 voters and 40 motions, with unlimited motions from $1,197 and $997 for 501-1,000 voters; confirm with the vendor. ElectionVote per election: Free $0 up to 20 voters; Plus $29 up to 350; Premium $99 up to 1,000; Professional from $299 up to 100,000. SMS notice $29 add-on on ElectionVote Plus (included in Premium); annual subscriptions and volume discounts for 4+ elections/yr; expert services $299 Setup Review / $599 Expert Setup; K-12 voter credits $30 per 500. | source 2026-09-04 |
| HOA Member Services productized HOA legal/operations resources + attorney email support | 4 | Full | n/a | flat annual (or monthly) per plan tier | Personal Monthly $12.70/mo; Personal Annual $97/yr; Pro $297/yr (adds unlimited HOA-attorney email support + free forms); HOA Team $347/yr (up to 10 users). The Pro and HOA Team cards briefly displayed half those figures with no sale label; confirm at checkout. Corrected Sep 3, 2026; see updates. | source 2026-09-04 |
| HOALife HOA operations platform (violations/ARC-centric) | 4 | Partial | No | 'starting at' monthly, scoped on demo | starting at $199/month; final pricing scoped during 30-minute demo based on community size | source 2026-09-06 |
| Ian H. Graham Insurance (Aon) HOA D&O insurance program (CAI-endorsed) | 4 | Partial | n/a | D&O quote only; crime add-on published as four bindable flat annual premiums | The D&O program, this vendor’s principal product, publishes no premium and is quote-only through a licensed broker. Its Crime & Fidelity page publishes four bindable Crime Quote PDFs with flat annual premiums: $287 / $366 / $388 / $490 (all states except FL and NY) and $364 / $463 / $495 / $623 (FL and NY), for fidelity/employee-dishonesty cover at $100,000 and $200,000 per-loss limits with a $1,000 deductible (options 3 and 4 add the remaining insuring agreements). Eligibility travels with the figures: offered only to existing D&O policyholders with no losses in three years, that are professionally managed, and have fewer than five individuals authorised to handle funds; a licensed submitting broker is still required. A self-managed association without professional management does not qualify as published. Corrected Aug 30, 2026; see updates. | source 2026-08-30 |
| Kevin Davis Insurance Services (Amwins) HOA specialty insurance (D&O/crime wholesale) | 4 | None | n/a | wholesale, quoted via retail broker | not public (wholesale; quoted through retail brokers). No premium, rate or price band appears on the home, products, crime, excess-liability or producer-agreement pages, and every commercial page ends in an invitation to contact the firm for a proposal. The dollar figures that do appear are coverage limits ($5M to $50M umbrella; D&O up to $15,000,000) or insurance-limit requirements imposed on the broker, not prices. | source 2026-08-29 |
| Neigbrs by Vinteum all-in-one HOA/condo communication and management | 4 | Full | Partial | per unit per month | Basic $0.79/unit/mo; Standard $0.99/unit/mo (adds mobile app; voting; unlimited storage; SMS); Premium $1.99/unit/mo; one-time White-Glove onboarding fee varies by community size | source 2026-08-21 |
| PRA System reserve planning software (DIY) | 4 | Full | Yes | one-time licence + annual fee by unit band | Wholly-owned individual properties (initial license + annual subscription): to 500 units $500 + $150/yr; 501-1,000 $800 + $200; 1,001-1,500 $1,000 + $250; 1,501-2,000 $1,200 + $300; 2,001-3,000 $1,400 + $350; 3,001-5,000 $1,600 + $400; 5,001-10,000 $2,000 + $450; over 10,000 “Contact Us For Discounted Pricing”. Annual subscription includes support and training. Reserve study / management companies: first 2 properties $700 total; 3-100 $150/property; 100-500 $125/property; over 501 contact. Update fee $100 in every band, charged only when a study update is done; Cash Management module included free. | source 2026-09-04 |
| ReserveDeck (formerly Apex Reserve Studio) reserve planning software (SaaS) | 4 | Full | Yes | seat + property count tiers | Monthly: Starter $79/mo (1 seat, 5 properties; $15/property/mo overage); Solo $149/mo (1 seat, 15 properties; $10/property/mo overage); Studio $349/mo (5 seats, 40 properties); Firm $699/mo (15 seats, 120 properties); Enterprise custom. Annual (toggle panel): Starter $790/yr; Solo $1,490/yr; Studio $3,490/yr; Firm $6,990/yr, advertised as 2 months free. Vendor also publishes per-association unit prices: $15.80/$9.93/$8.73/$5.83 monthly and $13.17/$8.28/$7.27/$4.85 annual. Unlimited reserve studies and PDFs on every tier, no per-report fees; 7-day refund window. | source 2026-09-04 |
| Vote HOA Now full-service electronic voting for HOAs/condos | 4 | None | Partial | quote only, per-vote engagement | not public, quote-based. The initial agreement bundles a custom voting site + annual software license fee + full-service management of one vote; each additional vote in the same year incurs an additional fee; cost depends on number of homes/units. The only dollar figure on the site is “Additional PDFs can be added for $25 each”, a one-time per-document charge, not a periodic price. No pricing page exists. | source 2026-08-14 |
| LegalShield (PPLSI) prepaid legal plans (small business) | 3 | Full | n/a | flat monthly per plan tier | Small Business: Basic $59.95/mo, Preferred $99.95/mo, Premium $169.95/mo monthly; $53.95 ($647.46), $89.95 ($1,079.46) and $152.95 ($1,835.46) per month billed annually. Personal: Basic $39.95, Advanced $49.95, Premium $59.95 monthly; $35.95 ($431.46), $44.96 ($539.46) and $53.95 ($647.46) billed annually. Young Adult Legal Plan (ages 18-24) $14.95/mo, or $9.95/mo billed annually at $119.40. A second, legacy ladder (Essentials $49, Plus $99, Pro $169) also renders on the same page, so anyone quoting “LegalShield from $49/month” is quoting the legacy card, not the current Small Business Basic at $59.95. Not HOA-specific. | source 2026-08-29 |
| Reserve Advisors reserve study provider (national) | 3 | None | n/a | quote only | not public for its own service: the site publishes zero dollar figures for its fees and one price-adjacent link (“Start Capital Planning Today”, to a proposal request). The vendor’s industry-wide range in its blog, “as little as $1,000 or as much as $7,500 or more” for a reserve study, is a market range published by a provider, not this provider’s fee. | source 2026-08-15 |
| Smartwebs all-in-one HOA management + accounting | 3 | None | No | quote only | Quote-only. smartwebs.com/pricing lists CORE (management) and MAX (management + accounting) with a “Get a Quote” button on each and zero dollar figures anywhere on the page; both tiers carry “Minimums and Implementation Fees Apply.” A $99/mo CORE starting price published as of 2026-07-08 is no longer shown; this is a change in what the vendor publishes, not a claim that the underlying price changed. | source 2026-08-18 |
| TownSq community management app/platform | 3 | Full | Yes | tiered by community size x product tier | by community size: up to 300 units Pro $90/mo Advanced $145/mo; 301-900 units Pro $180/mo Advanced $290/mo; 900+ Pro $270/mo Advanced $435/mo; Enterprise custom; 10% off annual. Add-ons: digital voting $250/event + $25 setup; ARC $20/mo; website $10/mo; violations $20/mo; news & events emergency broadcast $20/mo; concierge $99/mo in the up-to-300-unit tier ($20/mo in the two larger tiers, the only add-on whose price differs by tier); business workspace $20/mo; AI $20/mo. The 301-900 and 900+ cards state “30-day trial for 1 year term that auto-renews annually”; the smallest tier does not. The currency symbol is drawn as an inline SVG glyph, so no “$” character appears in the page text; the six plan prices also appear in the page’s structured data and match. | source 2026-08-30 |
| Buildium (RealPage) property management accounting platform w/ association product | 2 | Partial | Yes | tiered 'from' price, scales with units | Essential from $62/mo; Growth from $192/mo; Premium from $400/mo (scales with units; an on-page calculator computes a specific figure at any unit count, for example Growth $252/mo at 100 units). Fees: incoming EFT $2.35/$1.35/$0.60 by tier; cards 2.99%; bank account setup $99; 1099 e-file $50/batch + $4.50/form. Community-association-specific pricing not published (phone quote). | source 2026-09-06 |
| DoorLoop rental property management software | 2 | Full | Partial | tiered by unit count via on-page calculator | The pricing page is a unit-count calculator that recomputes every tier. Yearly billing (the default), per month: 1-10 units Starter $69 / Pro $149 / Premium $209; 11-20 units Starter is not offered (“Max 10 units”), Pro $149 / Premium $209; 21-26 units Pro $164 / Premium $239; 50-51 units Pro $179 / Premium $269; 100 units Pro $209 / Premium $319; at 300+ no figure renders and the page says “Managing more than 300 units? Book a Free Demo.” Only the sampled points are claimed. Monthly billing, reached through the Monthly/Yearly toggle: 10 units $99 / $189 / $239; 51 units Pro $219 / Premium $319; 100 units Pro $249 / Premium $379. The “Only $X/unit” line is a computed display (tier price divided by the selected unit count), not an overage. The promo banner’s “Offer ends Friday” date rolls to the next Friday on every load and is not a real deadline. Aggregator claims of a 20-unit cap and a $1.00-$1.50/unit overage contradict the vendor page; do not use them. | source 2026-09-05 |
| Enumerate (formerly TOPS) community association accounting/management platform | 2 | Partial | No | quote only, monthly minimum published | partially public: quote-based but the pricing FAQ states the minimum monthly software cost is $500 plus a one-time implementation/migration fee; annual contract required | source 2026-08-21 |
| LeapAP (formerly CondoWorks) accounts payable automation | 2 | None | No | quote only, fee components published | not public, quote-only: /pricing redirects to /demo (a calendar scheduler). The pricing model is published on the vendor’s FAQ, verbatim: “Pricing is based on invoice volume, portfolio size and scope of services. Typical pricing includes: A per-invoice processing fee / Optional payment fees / One-time setup fees.” Three named fee components including a one-time setup fee, but zero dollar figures. | source 2026-08-16 |
| Zego (Global Payments; formerly PayLease) payments / billing automation | 2 | None | No | quote only | not public: zero dollar figures in visible text, raw HTML or the DOM. The only price-adjacent destinations are “Request pricing” (/pricing-request/) and “Request a Quote” (/demo/). Affirmatively quote-only rather than merely silent. | source 2026-08-15 |
| AppFolio property management platform (Community Associations segment) | 1 | None | No | quote only, minimum spend stated | no reader-visible price: every tier shows Get a Quote and the rendered page contains no dollar figure at all. The page does publish prices in machine-readable structured data: eight Offer objects, Core: Community Associations $0.80/unit/month, Residential $1.40, Student Housing $1.40, Commercial $1.50; Plus (positioned at 1,000+ units): Community Associations $0.85/unit/month, Commercial $1.50, Residential $3.00, Student Housing $3.00. A reader is shown none of this, so the row is classified None under our published rule. Page states minimum spend and a 50-unit minimum apply (Core); with the Filter by Market control set to Community Associations, Core is the only tier offered. No trial; CTA is Book a Free Demo. | source 2026-08-20 |
| CINC Systems enterprise association management/accounting (banking-integrated) | 1 | None | No | quote only | Not public. cincsystems.com/pricing redirects to /solutions/, and neither the home page nor /solutions/ publishes a price or a pricing link; the word “pricing” does not appear in the home page’s HTML. The only dollar figure on /solutions/ is “$11B in payments processed annually”, a volume statistic, not a price. The public ROI calculator at /roi-calculator returns labour-value estimates only and states they are “not a quote, guarantee, or promise of savings”. Custom quote after a demo. | source 2026-08-28 |
| ClickPay (RealPage) payments (receivables automation) | 1 | None | No | quote only | not public, quote-only: zero dollar figures on the rendered, raw and server-fetched pages; no pricing, cost, quote, plan or fee links; the page’s structured data carries no price fields. Runs a dedicated Association Managers segment. site.clickpay.com now redirects to www.clickpay.com; the cited deep URL still resolves. | source 2026-08-14 |
| Vantaca association management platform (manager-only) | 1 | None | No | quote only | Not published on the vendor site: no pricing link, zero dollar figures in visible text or raw HTML, and www.vantaca.com/pricing returns 404. The Impact Calculator at calculator.vantaca.com generates projected efficiency and portfolio-growth value, not prices. The vendor states a rack rate of $0.54 per door per month in a 2026-07-02 blog post, a software rate charged to management companies, not purchasable by a self-managed board. The calculator’s assumptions note separately publishes an assumed management fee of $130/door/year under 7,500 doors and $200/door/year at 7,500 or more, modelled on 188 Vantaca customers through December 2025, a vendor assumption, not a Vantaca price. | source 2026-08-28 |
Known limits
- Disclosure classification is CommonKeel's editorial judgment, applied by the published rule; the vendors were not asked to confirm it.
- 'NONE' means the vendor publishes no price, not that the vendor is expensive.
- Published prices are list prices. Negotiated, promotional and volume pricing is not observable from a vendor page.
- Prices for a vendor can change the day after the verified date shown.
- The roster is 30 vendors we track for our own comparison work, not a census of the market. It is weighted toward products a small self-managed association could plausibly use.
- “Fit” is our judgment, published in full at our methodology page, not a vendor claim.
Disclosure. CommonKeel has no paid, affiliate, referral or sponsorship relationship with any vendor in this dataset. Our two active commercial relationships are with QuickBooks Online (affiliate) and Google Workspace (referral); neither appears in this dataset, and neither is ranked in any scored comparison we publish. Disclosure status is carried as a field in the data itself so anyone can check it. Our full disclosure policy and scoring methodology are published, and no vendor has seen or influenced this page. This is educational information, not financial or purchasing advice.
Citing and reusing this
Licensed CC BY 4.0. Suggested citation:
CommonKeel (2026). HOA Software Pricing Transparency Dataset v1.0. commonkeel.com/research/hoa-software-pricing-dataset/
Data last substantively updated September 6, 2026. Every row also carries its own price_verified_date, in the table above and as a field in the CSV and JSON; a specific figure should be cited against its row date.
If you are a journalist, attorney, CPA, reserve specialist or CAI chapter writing for boards, you are welcome to reproduce any figure with attribution and its verified date. If you spot a price we have wrong or stale, tell us; every change is logged, dated, on our updates page.
Next steps for a board
- Working out whether to buy at all: answer six questions and get a reasoned shortlist, including an honest “stay on spreadsheets” outcome.
- Comparing named products: our scored comparison of HOA software for self-managed boards.
- Budgeting for it: what each product costs, product by product.
- Deciding whether software is even the right spend: self-managed vs. management company, costed out.