HOA Software Pricing: The Normalized Cost Table
Last verified: October 1, 2026 · See updates
Vendors price HOA software four incompatible ways: flat annual, per-month tiers by unit count, per-unit per-month, and “request a quote.” This page converts every published price to the same two numbers, total annual software cost and per-unit monthly cost, at three community sizes: 25, 100, and 200 units.
For the tools that are not in this table, including payments services, voting platforms, reserve planning software, bookkeeping services and insurance programs, see the HOA software directory: 32 vendors in nine categories, with what each publishes as a price and whether a volunteer board can buy it directly.
Pricing changes often. Every figure below is the vendor’s own published price, with the source and verification date linked per row. Vendors reprice, run promotions, and change tier boundaries without notice, treat this table as a comparison map and confirm current pricing on the vendor’s site before budgeting. Quote-only vendors appear in a separate table because we do not publish estimates for unpublished prices.
Disclosure: as of October 1, 2026 CommonKeel has no paid relationship with any vendor in the table below. We do have a QuickBooks (Intuit) affiliate relationship, disclosed inline where QuickBooks is discussed on this page and on its dedicated guide; it does not affect what appears in the table. Disclosure policy · Methodology.
The underlying data is public. This page prices the products a board would actually shortlist. The HOA Software Pricing Transparency Dataset covers all 30 vendors we track and answers a prior question: which vendors publish a price at all. Eleven of thirty publish nothing, and every one of the four vendors we rate least suitable for a self-managed board is in that group. Free CSV and JSON, CC BY 4.0.
All-in-one platforms with published pricing
| Vendor | Published pricing model | 25 units $/yr · $/unit/mo | 100 units $/yr · $/unit/mo | 200 units $/yr · $/unit/mo | Source & verified |
|---|---|---|---|---|---|
| KindHOA (Board Automation) | $300/yr prepaid ($29/mo, $348/yr, if paid monthly), flat, unlimited residents. Good Neighbor tier is $0 with published feature limits. Added September 10, 2026. KindHOA’s own platform fee on every online payment (see the fee table below) is the cost that scales, with collections rather than units | $300 · $1.00 | $300 · $0.25 | $300 · $0.13 | kindhoa.com · 2026-09-10 |
| RunHOA | $399/yr flat, all features, unlimited units | $399 · $1.33 | $399 · $0.33 | $399 · $0.17 | runhoa.com · 2026-07-03 |
| PayHOA | Single plan tiered by unit count, billed yearly: $49/mo (0–25), $99/mo (51–100), $169/mo (151–200); monthly billing costs more | $588 · $1.96 | $1,188 · $0.99 | $2,028 · $0.85 | payhoa.com · 2026-07-03 |
| Neigbrs by Vinteum (Basic) | $0.79/unit/mo Basic; Standard $0.99/unit/mo (computes to $297/yr at 25 units, $1,188/yr at 100 and $2,376/yr at 200); Premium $1.99/unit/mo. A one-time onboarding fee that varies by size is published. The vendor’s trial terms are unresolved: its pricing FAQ says there is no self-service free trial, while its vinteum.io/free-trial page advertises a 14-day free trial with no credit card; get the answer in writing. | $237 · $0.79 | $948 · $0.79 | $1,896 · $0.79 | vinteum.io · 2026-08-11 |
| TownSq (Pro) | $90/mo up to 300 units (Advanced $145/mo); 10% off annual; feature add-ons priced separately | $1,080 · $3.60 | $1,080 · $0.90 | $1,080 · $0.45 | townsq.io · 2026-07-03 |
| HOA Start | No price published. One plan, HOA Start Complete, with every feature, priced by number of homes; optional Guided Onboarding and Concierge support at unpublished prices; billed annually. (Corrected October 1, 2026: HOA Start removed its published prices; see Updates.) | not published; per-unit figures cannot be computed | hoastart.com · 2026-10-01 | ||
| HOALife | Starting at $199/mo; final pricing scoped in demo by community size | from $2,388/yr floor, realistic mainly at 100+ units (≥$1.99/unit/mo at 100 units) | hoalife.com · 2026-07-03 | ||
| Buildium (Essential) | From $62/mo, scaling with units; Growth from $192/mo; Premium from $400/mo. Association-specific pricing not published (phone quote) | from $744/yr at the published Essential floor, treat as a floor, not a quote | buildium.com · 2026-08-08 | ||
How to read: RunHOA’s flat $399/yr equals $1.33 per unit per month at 25 units but only $0.17 at 200, flat pricing rewards larger communities (KindHOA’s $300 flat has the same shape one step lower, but its percentage platform fee grows with dues volume, so read the fee table before treating it as the cheapest); per-unit pricing (Neigbrs) is size-neutral; tiered pricing (PayHOA, TownSq) steps at boundaries. All arithmetic is ours; underlying prices are the vendors’ published figures.
The fees that don’t appear in the headline price
For small associations, per-transaction fees can rival the subscription. These are the usage fees the vendors themselves publish (verified 2026-07-03):
| Vendor | Published usage fees |
|---|---|
| KindHOA | Platform fee on every online payment, on top of Stripe: Good Neighbor 1.2% cards, 1.0% ACH (max $8); Board Automation 1.0% cards, 0.8% ACH (max $5); none on manually entered checks. Stripe: cards 2.9% + 30¢, ACH 0.8% (max $5). Bank Sync $9/mo or $89/yr; postage from $3.99 per letter; extra storage $5/mo per 25 GB. The board chooses whether owners or the association pay. Verified September 10, 2026 |
| PayHOA | ACH $2.45; cards 3.5% + $0.50; USPS letter $1.25; optional bookkeeping from $199/mo; 1120-H prep from $399; 1099 $15 |
| HOA Start | No usage fees on the current pricing page (read October 1, 2026); mobile app listed as included. Ask for text and print-and-mail rates in the quote. |
| TownSq | Add-ons: digital voting $250/event + $25 setup; ARC $20/mo; website $10/mo; violations $20/mo; news and events emergency broadcast $20/mo; concierge $99/mo; business workspace $20/mo; AI $20/mo. The add-on list is published once per community-size tier: concierge is $99/mo in the “up to 300 units” tier and $20/mo in both the 301–900 and 900+ tiers, the only add-on whose price differs by tier. The $99 is the figure that applies to a small association. Verified August 30, 2026 |
| Buildium | Incoming EFT $2.35/$1.35/$0.60 by tier; cards 2.99%; bank account setup $99; 1099 e-file $50/batch + $4.50/form |
| Neigbrs by Vinteum | One-time white-glove onboarding fee, varies by community size |
Worked example, percentage platform fee: a 100-unit association on KindHOA Good Neighbor billing $150 a month, all paid by ACH ($180,000 a year in 1,200 payments), pays Stripe $1.20 and KindHOA $1.50 per payment, about $3,240 a year if the association absorbs everything; on RunHOA, which publishes no platform fee of its own, the same association pays about $1,839 (Stripe $1,440 plus the $399 subscription). Pass all fees to owners and KindHOA’s cost to the association is $0 or $300.
Worked example, flat per-transaction fee: a 50-unit association on PayHOA ($59/mo billed yearly = $708/yr) where 40 owners pay monthly by ACH at $2.45 adds $1,176/yr in ACH fees if the association absorbs them, more than the software itself. Many associations pass processing fees to owners who choose electronic payment; decide this policy before you buy.
Quote-based vendors (limited public pricing)
| Vendor | What is public | Source |
|---|---|---|
| Condo Control | Five bands published: $67.50/mo (selector band 0–99, labelled “under 50 units”), $135 (100–199), $270 (200–299), $405 (300–399), $540 (400–499), Contact Sales at 500+. Visible only in the Self-Managed view and only after moving the unit selector; the Management Company view publishes no figure at all. No band exists for 50–99 units, and no add-on is priced (e-voting, virtual meetings, violation tracking, website and accounting integration are all billed on top). No self-serve trial. Verified August 14, 2026. Corrected Aug 14, 2026; see updates.
Normalized from the published bands: $810/yr at 25 units ($2.70/unit/mo, because the minimum charge applies), $1,620/yr at 100 units ($1.35/unit/mo), $3,240/yr at 200 units ($1.35/unit/mo). What the five bands imply, and this part is our arithmetic, not a vendor statement. Every published band equals exactly $1.35 per unit per month charged at the band’s floor: 50×$1.35=$67.50, 100×$1.35=$135, 200×$1.35=$270, 300×$1.35=$405, 400×$1.35=$540. Five bands, no exceptions. Two things follow. It explains the odd “under 50 units” label on the 0–99 band: $67.50 is the 50-unit minimum charge, so there is no separate 50–99 price to publish. And it means your effective per-unit cost falls as you move up inside a band and resets at each boundary: $1.35/unit at 100 units, $0.68 at 199, then back to $1.35 at 200. A 199-unit association pays half the per-unit rate of a 200-unit one. We have not asked the vendor to confirm this rule and you should not treat it as a quote, but it is the right question to put to their sales team in writing. | condocontrol.com |
| Smartwebs | No published price. Two tiers are listed, CORE (management) and MAX (adds full accounting), both behind a “Get a Quote” button, both noted “Minimums and Implementation Fees Apply.” Verified August 8, 2026. A CORE starting price of $99/month that the vendor published as of July 8, 2026 is no longer shown, so we do not state it as current. | smartwebs.com |
| Enumerate | Pricing FAQ states minimum monthly software cost of $500 (= $6,000/yr floor) plus one-time implementation/migration fee; annual contract required | goenumerate.com |
| AppFolio | Community Associations: Core “Starting at $0.85/unit Per Month” with a “Get a Quote” button, shown on the page once the “Filter by Market” control is set to Community Associations. Core is the only tier offered for that market. The page states a minimum spend and a 50-unit minimum apply, so the smallest associations cannot buy it at that rate. Read October 1, 2026. (Corrected October 1, 2026: AppFolio now shows a community-association price on its page; see Updates.) | appfolio.com |
| Zego (payments) | No pricing published on gozego.com; sold via integrations with accounting platforms | gozego.com |
Specialty tools worth pricing separately
| Tool | Category | Published pricing | Source |
|---|---|---|---|
| HOA Express | Website + communication | Free plan (basic site, capped at 50 households; the tier is labeled Free with no dollar figure printed); at 0–25 households: Inform $15/mo, Engage $21/mo billed yearly ($180–$252/yr), or $17 and $24 billed monthly; paid plans scale by household count via an on-page slider. Three terms worth knowing: Inform is hard-capped at 500 households so larger communities must take Engage; the trial is 30 days with no credit card; and the vendor states no setup fee and a 30-day money-back guarantee | hoa-express.com |
| Text-Em-All | Mass texting/calls | Monthly by group size: 1–50 contacts $19/mo; 51–100 $39/mo; 101–200 $69/mo; 201–300 $99/mo; or pay-as-you-go credits: the published credit rate table runs 9¢ (400–999 credits) down to 6¢ (50,000–99,999), with 100,000+ marked “Contact us”. The “as low as 5¢ per credit” line on the plan-comparison row is not a rate in that table; an HOA buying a few thousand credits pays 8–8.5¢. Corrected Aug 30, 2026; see updates | text-em-all.com |
| ElectionBuddy | Elections/voting | Per election: Free up to 20 voters; Plus $29 up to 350; Premium $99 up to 1,000; Professional from $299. Meeting votes priced separately | electionbuddy.com |
| PRA System | DIY reserve planning | $500 initial license + $150/yr at the smallest tier (scales with units) | prasystem.com |
| ReserveDeck (formerly Apex Reserve Studio) | Reserve study SaaS | Starter $79/mo (1 seat, 5 properties); Solo $149/mo (15 properties); Studio $349/mo (5 seats, 40 properties); Firm $699/mo (15 seats, 120 properties); annual billing advertised as 2 months free; unlimited studies on all tiers | reservedeck.app · 2026-07-25 |
| Association Reserves (DIY Kit) | Reserve study | DIY Reserve Study Kit $499 flat; uPlanIt funding tool $399/budget season (free with a professional study) | reservestudy.com |
How to budget from this table
- Find your unit-count column and note the two or three cheapest credible options for your size. (Want a head start? The free HOA Software Match tool turns six answers into a shortlist using our published rules.)
- Add usage fees for your real payment mix (how many owners will pay by ACH? by card? who absorbs the fee?).
- Check the fit, not just the price, the rubric-scored comparison weighs accounting depth, volunteer ease, and support alongside cost.
- Sanity-check against the alternative: even the priciest option here is a fraction of professional management, see the honest cost comparison or run the numbers in the management cost calculator. And if you’re under ~30 units, the free dues tracker may be all you need this year.
Not sure you need HOA-specific software? Some treasurers run the books on generic accounting instead. See our honest take on QuickBooks Online for a self-managed HOA, what it handles and the four things it was never built to do, before deciding.
Found a price that’s changed? Tell us. Prices are rechecked per our editorial standards; changes are logged on the updates page.