CommonKeel

HOA Software Match

Updated July 15, 2026 · Free, runs entirely in your browser, nothing you answer is sent anywhere

Answer six questions about your association and get a short, reasoned shortlist: one starting point plus up to two alternates, each linked to the research behind it. The recommendations come from the same rubric as our rubric-scored software comparison, and every scoring rule is published in plain English further down this page.

Disclosure. CommonKeel has referral or affiliate relationships with Intuit (QuickBooks) and Google Workspace, disclosed in full on our disclosure page. Those relationships never change what this tool recommends: QuickBooks is scored by the same published rules as every other option, and this tool recommends it only where general accounting software is a defensible fit. No vendor can pay to appear here.

1. How many units (homes, lots, or condos) does your association have?


2. What do you most need software to do?




3. What kind of community is it?
4. What can the budget realistically absorb?

5. Do you need the software itself to keep separate operating and reserve funds (fund accounting)?
6. How do you feel about newer vendors?

How the scoring works (every rule, in plain English)

The tool adds and subtracts points per option based on your answers, then ranks the totals. Ties break in the order of our published comparison. The rules:

  • Your primary need dominates. Voting-only needs go to a dedicated election service, website needs go to website-first tools, enforcement needs go to enforcement-first platforms, bookkeeping-only needs go to general accounting software, and all-in-one needs go to the all-in-one platforms from our comparison.
  • Size shifts the field. Under 25 units favors flat-priced and free options and penalizes platforms with high monthly minimums. Over 250 units favors platforms built for scale and flags that you are outside our core 5 to 250 unit audience.
  • Condos weight toward real fund accounting and vendors with building-operations depth; single-family communities weight slightly toward enforcement-capable platforms.
  • A minimal budget strongly favors flat-fee, free-tier, and template options and penalizes quote-based or high-floor products; a flexible budget removes those penalties.
  • Fund accounting boosts the platforms that genuinely separate operating and reserve funds and penalizes tools with no accounting at all.
  • Wanting an established track record penalizes newer vendors and slightly boosts long-standing ones.
  • Honesty rule: when free templates or general accounting software would serve a small association better than paid HOA software, the tool says so instead of recommending a purchase.

Prices shown in results are the vendors’ published anchors with the date we last verified each one; treat them as starting points and confirm on the vendor’s pricing page. Full sourcing standards are on our methodology page.

What to do with your shortlist

  1. Read the linked assessment or comparison section for each option on your shortlist.
  2. Normalize costs for your exact unit count with the pricing table, then request demos from your top two.
  3. Score the demos side by side with the free software selection scorecard so the decision is documented for the board.

Frequently asked questions

Does this tool send my answers anywhere?

No. It runs entirely in your browser with plain JavaScript. Your answers are never transmitted, stored, or shared, and there is no signup.

Why does it sometimes recommend spreadsheets or QuickBooks instead of HOA software?

Because that is sometimes the honest answer. A very small association with simple needs and a minimal budget is often better served by our free templates or by general accounting software than by a paid HOA platform. The tool applies the same logic our written comparison does.

Can a vendor pay to be recommended?

No. The scoring rules are published above, they mirror the rubric-scored comparison, and compensation never changes a recommendation. Active relationships are disclosed on this page and on the disclosure page.